Times have changed since the introduction of email, people are no longer using it to send simple text or words files. In this Age of Information, the files and information we share are getting larger and larger by the time and the common question we got asked by

“How do I send this XXX files to the other parties? It keep getting stuck in the email and not going out”

The typical send limit for an email size is 10MB. For some providers like Gmail, that size can go up to 25MB if you send to same provider, once the email goes to another provider, it will be rejected. Add in the fact that email attachment are generally MIME encoded, which increase their size by about another 33%, the attachment you can send out is smaller than the email size limit. Consider this point – the files companies send out nowsday such as flyers, artworks or even videos that easily exceed the 10MB limit, it is easy to understand why so many of them are facing this issue.

Cloud Storage

The simplest and easiest option is storing the files you want to share in the cloud with a provider such as Biz Sync. This method works by storing your files on a cloud storage, which is accessible from anywhere with a internet.  Once the files are there, Biz Sync will generate a link automatically whenever you want to share those files. With this link, you send them to the person you want to share the files with, and once he receive the link, he can click on it and download the files directly to his computer.

Create and Send Multi-Part Archives

If you’re looking for a more traditional, do-it-yourself method, you can opt to split the file up into smaller parts. For example, if you had a 50MB file you wanted to email, you could use a file compression program like 7-Zip to create an archive containing that file, splitting the archive into five 10MB pieces.

You could then attach all the 10MB portions to separate emails. The recipient would have to download each attachment and use a file extraction program to extract the larger, complete file from the separate archives.

This traditional method still works as well as it always did. However, it can be fairly cumbersome. Many people would be confused by the separate attachments and wouldn’t enjoy jumping through hoops to reassemble them. If you’re not sure whether your recipient will know how to do this, it’s probably better to choose an easier method.

 

For businesses that are looking to improve their employees’ productivity through file sync and collaboration, there is a free 30 days Biz Sync trial and consultation, contact us to learn more.

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