As technologies advances and we become ever more connected, files and data sharing in Singaporean businesses is more and more common even if they are large in size, especially with international collaborations. (Refer to our past articles on how to share large files Part 1 and Part 2). Without a doubt it has make collaboration between parties easier, but at the same time it raises security issues within a business when files are being shared out external so easily.
File Data Changes
When a file or data is shared and used among a group of people, there is a need to know who has make the changes to the files. Imagine one important file has been amended or deleted (Biz Sync has the option to recover deleted or older file version), will it be useful to know who has done that changes? Consumer sharing tool like Dropbox will not give you the option to track the changes, you should be looking at using business grade file sharing tool if knowing what happen to your files is important.
What Files and Data Are Being Shared?
Since files data sharing is so easy, what are the files that had been shared out, by who and to whom? These are important security issues you should be considering when empowering employees to be more productive. Do you know deflecting ex-employees are one of the most common reasons of data leakage to competitors? By implementing a number of security standards measurement across the network and using a business grade file sharing tool that comes with tracking and auditing function, you can prevent this kind of leakage and go after the one who distribute your confidential information out.
Files On Unauthorized Computer
Using the consumer grade Dropbox, employees are able to have access to the office files on their home computer as well. This is one of the more reasons how a sync tool has empower the mobility of workforce, to be on the move and working whenever, wherever. The same empowerment also created security headaches for IT department, you have to ensure only the authorized personnel and authorized computers are able to access the restricted documents. Even worse, what happen when that laptop, mobile phone or tablet is stolen (like CEO’s phone)? Any strangers on the street will have access to the company documents once they switch the device on.
To protect your company’s document, take a look at Biz Sync, a business file sharing tool that does files auditing, restrict unauthorized access and a remote wipe function.
For businesses that are looking to improve their employees’ mobility and productivity with business-class file sync while retaining their security, there is a free 30 days Biz Sync trial and consultation, contact us to learn more.